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Subject: Position Announcement

Head of Monographs Acquisitions Services Department

Technical Support & Acquisitions Division

* *

Columbia University Libraries invites applications and nominations for

the position of Head, Monographs Acquisitions Services Department (MAS).

We seek an experienced acquisitions librarian to manage the department

(3 Library Specialists, 13 support staff), which provides acquisitions

services for all approval and firm order materials, gifts and exchange

material for 25 library sites. Materials in all formats are included.

Columbia University Libraries acquires and processes monographic

materials centrally. In addition, one of the units in MAS serves as an

Accounts Payable unit within the University, i.e. MAS is responsible for

entering & approving invoices into the University's system, cutting the

checks and sending them to the vendor. All records are maintained in the

Libraries online system, CLIO.

*Reporting to the Director, Technical Support & Acquisitions Division

the Head of MAS will be expected to: *

* Administer and manage activities pertaining to technical services

aspects of monographs acquisitions in all formats, including

vendor selection and performance; invoice preparation and payment

in University's accounting system; monitoring workflow; and,

communicating with vendors about orders, terms, claims, payments,

and other performance matters. This includes assigning areas of

work, determining workflow and procedures, monitoring quantity and

quality of work, analyzing and resolving problems, developing and

using statistical and other management reports.

* The incumbent is expected to handle problem resolution with firm

orders and approval plans. The Head of MAS serves as Columbia's

primary expert in the methods of acquiring and processing

monographic materials.**

* Columbia University Libraries is devoting about 35% of its budget

to acquiring material handled by Monographs Acquisitions Services.

The incumbent will be expected to work with peers and members of

the Library Administration to streamline the process for acquiring

and providing access to incoming materials. This will include

working with the Library Systems Office, vendors, publishers and

other services to obtain the best terms and conditions available.

*Requirements are:* an accredited MLS, or equivalent relevant

monographic experience; previous serials or acquisitions experience at a

professional level; knowledge of acquisitions librarianship,

bibliographic records, and library automation; knowledge of business

practices and the ability to apply that knowledge to established fiscal

procedures; ability to work in a large, complex and changing library

environment; effective written and oral communication skills; managerial

and analytical skills; sound judgment; strong supervisory skills;

working knowledge of one or more European languages (preferably one

Romance and one Germanic) including the ability to understand general

business terms. Experience with OCLC and/or RLIN, and experience in a

large research library, and familiarity with EDI invoicing are


One of the world's leading research universities, Columbia provides

outstanding opportunities to work and grow in a unique intellectual

community. Set in the Morningside Heights academic village, Columbia

also presents the unmatched dynamism, diversity and cultural richness of

New York City. The University Libraries, grounded in collections of

remarkable depth and breadth, are also building extensive electronic

resources and services. The Libraries at Columbia are committed to

collegiality, professionalism, innovation and leadership.

The salary for this PC III position is commensurate with experience. We

offer excellent benefits including 100% Columbia tuition exemption for

self and family and assistance with University housing. Columbia will

also pay 50% tuition for your dependent child who is a candidate for an

undergraduate degree at another accredited college or university.

*For immediate consideration please e-mail your resume and the

name/contact information for 3 references to:*

or send it to Human Resources, Columbia

University, Box 18, Butler Library, MC 1104, 535 West 114th Street, New

York, NY 10027. *Please reference Search # UL70106013 and include your

e-mail address.* Applications will be accepted immediately and until the

position is filled; however, applications submitted before September 27,

2006 will receive priority consideration.

*Columbia** **University** is An Equal Opportunity/Affirmative Action


Minorities and women are encouraged to apply*


Joyce G. McDonough tel: 212.854.4764

Director, Technical Support & Acquisitions

Columbia University Libraries fax: 212.854.0089

535 West 114th Street

New York, NY 10027 email:

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